University Library

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Administration

The Library has an elaborate administrative structure that is fully integrated with the University’s organizational structure. The University Librarian reports to the DVC (Academic Affairs) and is a member of the University Management Board, Senate, Deans Committee and Board of Post Graduate Studies, and Board of Quality Assurance, among others.The University recognizes the Library as an academic department and clearly states in the statutes that the University Librarian is the Head of theLibrary Department.  The duties and responsibilities of the University Librarian are clearly stated in the Duties and Responsibilities of Staff in the Academic Division. There is a standing Library and Bookshop Advisory Committee, a sub-committee of Senate, which considers all aspects of the Library’s developmental needs including policies and procedures, staff and information resources.  This committee is chaired by the DVC (AA), and its members are drawn from various faculties and from the students’ body. The Library has a clear internal administrative structure to guide the operations and management of the Library services.  There is a Library Management Committee comprising of the Branch Librarians and Division Heads.  The current Library Management Members are:
1.    Mrs. Janegrace K. Kinyanjui      University Librarian 2.    Mrs. Peris Kiilu                         Nakuru Town Campus College Librarian 3.    Ms. Beatrice Mugita                 Faculty of Law, i/c Librarian,  4.    Mr. Frank Atieto                     Faculty of Education , Development studies Library, i/c  Librarian 5.    Mrs. Millicent O. Ongus             J.D. Rockefeller, i/c  Librarian 6.    Mrs. Sally Kiplangat                  Baringo Campus Library, i/c Librarian 7.    Ms.  Felicitas C.Ratanya            Nairobi City Campus Library, i/c Librarian
8.    Ms. Philomena W. Mwaniki         Technical Services Division in charge 10.  Mr. Benjamin Butuk                  Readers Services Division in charge
11.  Mr. Wilson Muruku                    Records Management and Archives Center
Library Policies, Rules and RegulationsThe day - to - day operations of the library are guided by a Strategic Plan and various Policies and Guidelines.  These include:
 
i.    The Comprehensive Library Policy, which incorporates The Collection Development Policy, The ICT Policy, and The Weeding and Disposal Policy;ii.    The Records Management and Archives Policy; iii.    The Library Rules and Regulations; iv.    Policy on how to serve the part time lecturers.

About Us

 
VISION
The Library’s vision is to become an excellent center for academic and research activities of the Egerton University Community, by providing a conducive environment for reading and learning.
MISSION
It’s mission is to support the teaching , learning and research needs of the University community by providing access to relevant information resources, disseminating research information and giving user- centered services
MANDATE
The Library supports the University’s mandate to foster innovative research and teaching by selecting, organizing, disseminating, providing user education and preserving information resources in both print and electronic formats. The Library develops and maintains quality information services by seeking feedback from the users.
ORGANISATION OF RESOURCES
Information resources are processed and organized using the internationally accepted standards like Library of Congress Classification Scheme and the Anglo American Cataloguing Rules which enhances easy access to the materials as well as resource sharing with other libraries. Through collaborations with other University Libraries and Library & Information Consortium, the library is able to share resources and subscribe to information resources at subsidized rates. The library has a rich collection of thousands of volumes of latest editions in various disciplines. It has 24 hours Internet connectivity through which electronic resources are accessed through the IP address for those within Campus and passwords for remotely located users. Using the AMLIB Library Management System, the Library has automated all its operations making information service more effective and efficient.  Using 3M electronic Library Security System the library is able to safeguard against theft of library materials. The LIBRARY SYSTEM
The Library System currently comprises of the following Libraries;
i) The Main Library, established in 1939, is  located in Main Campus, Njoro;
ii) The Faculty of Arts & Social Sciences (FASS) Library established in 1994, is located in the FASS Complex in Njoro;
iii) The J.D. Rockefeller Library, established in 2000, is  located at the Utafiti building, in Njoro;
iv) The Nakuru Town Campus College Library, established in 2001, is  located next to Bawani building, along George Morara avenue in Nakuru Town;
v) The Nakuru Town Centre Library, established in 2011, is  located at Kekonga Building, Town Centre;
vi) The Faculty of Health Sciences (FHS) Library, established in 2007, is  located opposite the Nakuru Provincial General Hospital;
vii) The Nairobi City Campus Library, established in 2011, is located at the Stan bank house in Nairobi;
viii) The Faculty of Education and Community Studies  (FEDCOS) Library,  established in 2012 is  located at the FEDCOS Complex at Njoro;
ix) The Records Management and Archives Centre (RMAC), established in 2012, is located at Njoro in the FEDCOS Complex, at Njoro. RMAC is guided by the Egerton University
x) Baringo Campus Library established in 2014, located in Kabarnet Town.
 
LIBRARY POLICIES
a) Library Policy (2014)
b) Records Management and Archives Policy (2014)
c) Information Literacy Policy (2014)
d) Institutional Repository Policy (2014)
e) Strategic Plan (2014)
f)  RMAC has initiated the following Records Retention and Disposal Schedules; •    Human Resources Records Retention and Disposal Schedule.•    Accounting and Finance Records Retention and Disposal Schedule•    Academic Affairs Records Retention and Disposal Schedule•    Procurement and Stores Records Retention and Disposal Schedule•    General Records Retention and Disposal Schedule

Information resources

The information resources are made accessible through the Online Public Access Catalogue (OPAC), indexes and, in some libraries the manual card catalogue.  The electronic resources are accessed through the IP addresses for those within the main Campus and through usernames and  passwords for users outside the main Campus.  The card catalogue is maintained manually by filing files of new books and removing cards whose books have been weeded out or lost, while the OPAC is automatically updated frequently.
Technical ProcessingThe Library information resources are processed and organized using the Library of Congress Classification System (LCC) and the Anglo American Cataloguing Rules (AACR2) which are accepted widely. This ensures that our information resource databases are in line with internationally accepted standards and this enhances easy access to the materials as well as resource sharing with other libraries.Listed below are the letters and titles of the main classes of the Library of Congress Classification Scheme used by the Library.A -- GENERAL WORKS B -- PHILOSOPHY. PSYCHOLOGY. RELIGION C -- AUXILIARY SCIENCES OF HISTORY E -- HISTORY OF THE AMERICAS F -- HISTORY OF THE AMERICAS G -- GEOGRAPHY. ANTHROPOLOGY. RECREATION H -- SOCIAL SCIENCES  J -- POLITICAL SCIENCE K -- LAW - WP version L -- EDUCATION M -- MUSIC AND BOOKS ON MUSIC N -- FINE ARTS P -- LANGUAGE AND LITERATURE Q -- SCIENCE R -- MEDICINE S -- AGRICULTURE T -- TECHNOLOGY U -- MILITARY SCIENCE V -- NAVAL SCIENCE Z -- BIBLIOGRAPHY. LIBRARY SCIENCE. INFORMATION RESOURCES (GENERAL)

Rules and Regulations

These rules and regulations have the force of Egerton University statutes for efficient delivery of services and disciplinary purposes. All patrons are strongly advised to learn, know and adhere to them. Silence shall be strictly observed in the library. Mobile phones must be switched off while in the library otherwise these are subject to confiscation on default. Wearing of caps, overcoats/rolls, heavy jackets and similar wear is not allowed.  Bags should be left on the shelf at the entrance. The library accepts no liability for loss of personal property left at the entrance. All readers must show on exit all items they are taking out of the library. The security staff reserves the right to inspect books and check bags leaving the library. Marking or defacing of books and periodicals is forbidden. Razors and penknives are not allowed in the library. Readers are advised not to return books on the shelves but leave them on the reading carrels or tables. Materials not properly borrowed from other libraries will be confiscated and returned to their institutions of origin with particulars of the user found with them for necessary action by the offended institutions. Smoking, spitting, eating, hawking, sleeping, drinking and littering are strictly prohibited in the library. Defaulters under conduct rules will be charged a minimum fine of Kshs. 200/= in addition to suspension or termination of membership. Library users are free to report any complaints concerning library services to the Librarian.

Membership

Membership of the library is open to registered students and staff. Registration of students will be done within the first month after admission in the first year- subject to undergoing orientation.Membership of patrons from recognized institutions collaborating with Egerton University is considered on production of a recommendation letter from their institutions.Other external members shall be considered for membership on production of recommendation letters from a local chief or their employer. In addition, they shall pay a non-refundable registration fee of Kshs. 200/=, Kshs.1,000/= annual subscription fee and Kshs. 5000/= as caution money. The fees are subject to revision without notice. Non-members shall be allowed to use library materials on identification and payment of Kshs. 50/= per day. The University Librarian reserves the right to demand identification from registered members and may withhold admission into the library. University identification cards must be shown at the library entrance. External users shall produce national identification cards and the letter of authorization to use the Library.A member who loses a University ID card cannot be served or gain entry to the Library unless on presentation of a valid document to support the loss. Clearance of UsersLibrary clearance to the registered members will be based upon payment of/for: - a) Overdue fines in full b) Lost library materials  c) Return of library borrowers bar code or payment of Kshs. 50/- for  the  missing code. However, payment does not absolve the patron any liability in the event of the original borrower’s barcode being wrongly used.
Borrowing Library Books
All registered members are allowed to borrow books and expected to identify themselves at the time of borrowing.  A member may borrow any book in the open shelves.Books with red labels and marked: Ref., Res, Afr, Spec, Pam and Per, theses/dissertations and archival materials are for use within the library. The number of books a user is allowed to borrow:a) Undergraduate students - 4 books for two weeks and 1 reserve/short loan book for one hour. b) Postgraduate students - 5 books for one month and 1 reserve/short loan book for one hour. c) Academic staff - Main Library - 10 books for 3 months, other libraries - maximum 5 books for I  month d) Technicians - 8 books for 3 months. e) Non-academic staff and others - 5 books for one month. The Librarian may recall, withhold or restrict the circulation of any information material in the library. Reserved/Short loan resources may be borrowed for use in the library for a maximum of 1 hour and may be renewed. The resources are available for overnight loan after 9.00 p.m. for return on the following day by 9.00 a.m. except on Fridays.  Books for weekend loan may be signed out after 4.000 p.m.  on Saturdays and returned by 9.00 a.m. on Monday. All materials on loan must be returned before or on the time/date due. Library materials returned, by post must be registered and a receipt for the same kept for verification purposes. A book will be assumed lost after the third reminder and shall therefore be paid for. Materials declared lost and charged for will only be accepted back at the convenience of the library. Refund will be at the discretion of the Librarian. Borrower’s accounts for materials returned by a third party are subject to verification by the owner on production of University ID card. Members who repeatedly fail to return books on date due will lose their membership privileges. Borrowers are held responsible for any damage or loss of information materials‚ and should inspect them before borrowing.
Library Charges
Overdue library materials will be charged a fine of; a) Long loan Kshs.5/= per day. b) Short loan Kshs.5/= for the first hour and Kshs.10/- for every subsequent hour. Recalled materials accumulate Kshs 10/= per day one week from the recall date. Fines must be paid promptly.  Readers borrowing privileges shall be withheld until payment is made.  The Library reserves the right of suspending ones membership until the accumulated fines are cleared. Lost and damaged booksFor lost information materials, borrowers will be charged; a) Three times the cost of a book in print.
b) Five times the cost of a book out of print
c) Or replace with same/similar title edition
For damaged information materials, borrowers will be charged twice the cost of replacement or repair. Damaged materials will remain in the Library until payment due is received. A user attempting to remove a book from the library in an unauthorized manner shall be taken to security and fined Kshs.500./- , have his/her membership suspended‚  and taken to the University  Disciplinary Committee. Photocopying is available at K shs 2/= per copy. All photocopying is subject to: a) Copy Right Act (Cap130 laws of Kenya); b) The Librarian's authority to photocopy orc) The written permission from the authors of theses and dissertations.

Opening Hours

MAIN LIBRARY
Monday to Saturday

Issue Desk
8.00 a.m-10.00 p.m

Africana
9.00 a.m - 4.45 p.m

Reference
8.00 a.m - 5.00 p.m

Resource Centre
8.00 a.m - 10.00 p.m

Sunday & Public Holidays
BRANCH LIBRARIES
1.FASS Library
Monday to Saturday
Sunday & Public Holiday

Closed
 
 
8.00 a.m - 10.00 p.m
Closed

2.J.D. Rockefeller
Monday to Friday
Saturday
Sunday & Public   Holidays

 
8.00 a.m - 6.00 p.m
Closed
Closed

3. FEDCOS Library
Monday to Saturday
Sunday & Public Holidays

 
8.00 a.m - 10.00 pm
Closed

4.Nakuru Town Campus Library

Monday to Friday
8.00 a.m - 8.00 p.m

Saturday

8.00 a.m  - 5.00 p.m

Sunday & Public Holiday
Closed

5.Nakuru Town Campus   Centre Library
Monday to Friday

 
 
8.00 a.m - 9.00 p.m

Saturday
8.00 a.m - 5.00 p.m

Sunday & Public Holidays
Closed

6. Faculty of Health Sciences(FHS) Library

Monday to Friday
8.00 a.m  -9.00 p.m

Saturday
8.00 a.m - 5.00 p.m

 

Sunday & Public Holidays
Closed

7. Nairobi City Campus Library
Monday to Friday
Saturday
Sundays & Public Holidays
 
 

8.00 a.m - 9.00 p.m
8.00 a.m - 5.00pm
Closed

Collaboration And Networking

Egerton University collaborates and networks with several institutions with an aim of resource sharing and professional networking. Such institutions include: United Nations [UN] Library, World Bank [WB] Library, and other Public and Private University Libraries.  Through the Kenya Library and Information Services Consortium [KLISC] the Library is able to acquire and access electronic information (e-journals, ebooks) at subsidized rates.In collaboration with the National Book Development Council of Kenya [NBDCK], the Library provides community outreach services. A good example of the out reach service is the children reading tent and the children holiday camp based at the main campus, Njoro. During the holiday camp, the children are exposed to reading, storytelling, poem recital, competition, educational games etc.

Services

The Library has three main divisions: the Technical Services Division, the Readers Services Division and the Records Management and Archives Division.Under these divisions the Library has various sections offering different services to the esteemed users.   Each of the above sections is headed by an in-charge or section head who supervises the day to day activities of the section.
Under the Technical Service Division, the following services are offered:i.    The Acquisition Section is charged with the responsibility of identifying, selecting and ordering  information materials, furniture and equipments;ii.    The Technical Processing Section is responsible for cataloguing and classification of information materials;iii.     The Book Binding and Repair Section is responsible for identifying books that need minor and major repairs as well as binding;
 
Under the Readers Service Division, the following services are offered:i.    The Circulation Services Section, responsible for charging and discharging services. This includes the Reserve or short loan services;ii.    The Reprographic Services Section offering photocopying, scanning and printing services;iii.    The Reference and Information Services Section responsible for reference, referral, interlibrary loan and user education services; current awareness services (CAS)   and selective dissemination of information   iv.    The Resource Centre responsible for provision of internet and online research services;v.     The Archives section responsible for providing information from documents in the archives;vi.    The Periodicals and Africana Section, responsible for providing access to print periodicals and Africana Materials.
 
The Records Management and Archives Centre whose mandate of is to coordinate the records and archives functions of the University, in  accordance with the set standards and legal procedures.  It advises the Departments on creation, control, maintenance, storage, retrieval and eventual disposition of records in all formats.
Evaluation of the Library Services.  The Library develops and maintains quality information services by seeking feedback from the users through user satisfaction surveys, suggestion boxes and complaints and complements books. In addition the library collects and analyses users’ statistics. The comments and recommendations of the users are then taken into consideration to improve the services.

Staff List & Profiles

MAIN LIBRARY (Njoro)
1.UNIVERSITY LIBRARIAN'S OFFICE
Mrs Janegrace K. Kinyanjui : University Librarian

Administrative Staff
John Mokera Ibwago  Senior Admin Assistant

Alice N. Njuguna -       Secretary

Gladys W. Mathenge -  Office Assistant

Alexander Ombori      Clerk
 
2. READERS SERVICES DIVISION
Benjamin Butuk -   In-Charge

 
REFERENCE & INFORMATION DESK
Stanley W. Wafula In-Charge
Edwin K. Kimaru
Monica Wayua

CIRCULATION SERVICES
Salinah Tallam -   In-Charge
Milcah A. Musachi
Eglay A. Musango
Ngancharmot B. Pkiach
Erick Sindabi
Catherine Wanyonyi

AFRICANA, PERIODICALS & SPECIAL COLLECTION
Kenneth K. Rotich -   In-Charge
Peter G. Mburu
Ndinda Mutie
Ernest O. Wayaya

RESOURCE CENTRE
Monica Nyokabi- In-Charge
Andrew K. Njuguna- in charge Library Systems
William Matundura- ICT technician

ARCHIVES
Florence W. Kiniti-   In-Charge
Rachael W. Kimotho

3.TECHNICAL SERVICES DIVISION
Philomena W. Mwaniki-   In-Charge
 
ACQUISITIONS
Peterson G. Miigua-   In-Charge
Steve Oketch
George Kira
Lillian S. Kimutai
Ruth N. Maingi
Stephen Wanjala

CATALOGUING & CLASSIFICATION
Rose A. Okumu- In-charge
Thomas K. Chuma
Agnes J. Kamuren
Linet Okomo
Charles M. Ndegwa
Bernard O. Odwory

FINAL PROCESSING
Japhet A. Olychina-   In-Charge

William Mbinda
Jacqueline N. Nyongesa

LIBRARY IGU, BUDGET AND STORES
Francis N. Njoroge-   In-Charge
Monica Bosire

Benta Ongang'a

Library Preservation and Conservation
Peter Owuor- In-Charge
Mary Kisorio
Alice Saiya

4. FACULTY LIBRARIES
a)FACULTY OF ARTS & SOCIAL SCIENCES LIBRARY
Philip K. Muchiri-       In-Charge
Rosemary Kirigo
Benjamin Koskey
Erick Nyong'o
Judith A. Nyayiera
Bett Celestine- Typist
 
b) J.D ROCKEFELLER LIBRARY
Millicent A. Ong’ondo - In-Charge
Edward K. Rutto
Joseph M. Opondo

c) FACULTY OF EDUCATION & COMMUNITY STUDIES LIBRARY
Frank K. Atieto -     In-Charge

Rosemary K. Miriti

d) RECORDS MANAGEMENT ARCHIVES CENTRE (RMAC)
Wilson K. Muruku – In-Charge
Joseph C. Kipsach
James M .Njoroge

 
5. CAMPUS  LIBRARIES
NAKURU TOWN CAMPUS COLLEGE LIBRARYPeris Kiilu - Campus College Librarian
A) FACULTY OF COMMERCE (WEST)
Regina Koskei C.       - I/C Processing
Judy Mali
Emma MainaJulius AbudhoVincent Bulimo            -I/C Readers Services/CirculationRoseline. B. Amemba           Meresa A.Ateng
a) NAKURU TOWN CAMPUS CENTRE (East) Jackson Chacha - In-ChargeJoan Akoth O.Lucy kahingaJulius Muiruri

b) FACULTY OF HEALTH SCIENCES LIBRARY
William C. Kipchumba - In-Charge
N. Nguru Njoroge Pauline Tuitoek
Jemima Ondieki C.
Everlyne Anyango O.
 
C) FACULTY OF LAW
Beatrice  Mugita- In-Charge
Allam K. Kago
Jeff Gandani

NAIROBI CITY CAMPUS LIBRARY
Felicitas C. Ratanya - In-Charge Librarian
Grace W. Karanja     Mercy KanyotuPaul MwanziloMargaret Nyambura
Maurine A. Otieno
Eunice Aluoch Onyango
Jairus Shikhule Obbayi
BARINGO CAMPUS LIBRARY
Sally Kiplangat - In-Charge Librarian

 
 
 

 

University Library

Egerton University has a well established and equipped Library that serves the university’s learning and research information needs.
VISION
The Library’s vision is to become an excellent information center for academic and research activities of the Egerton University community.
MISSION
Its mission is to support the teaching, learning and research needs of the University community by providing access to relevant information resources, disseminating research information and giving quality user - centered services using modern Information Technologies.
Ask Librarian
 

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